TOPS [ONE] Update

Posted on Jun 1, 2017 10:07:14 AM

The TOPS [ONE] development team is adding multiple new additions and updates to the platform today.

The following new releases will be live in TOPS [ONE] today. As a web-based product, there is no action for TOPS [ONE] users to take. Your TOPS [ONE] platform will automatically be updated in the cloud.

Here's what's new:



  • Date/Time
    • Resolved an issue where transactions posted after a certain time would post to tomorrow's date


Community Setup

  • Codes
    • Updated the code index/list page to show the Code Name as well as the Code Alias:



  • Activity Feed
    • Fixed an issue where checks were creating duplicate items on the activity feed for the check document


  • Resale
    • All available recurring charges should appear for new owners during the code category assignment step


  • Accounts
    • Changed labeling for last check number used to 'Last Check number Used':

  • Reconciliation
    • The correct difference will display on the reconciliation screen even if all transactions have not been loaded


Accounts Receivable

  •  Cash Receipts
    • The cash receipt printout will now match the layout of the cash receipt review page
    • Updates to UI. Added an option to open all detail panels. Moved the 'Amount Due' higher up on the screen. Increased / decreased the width of various widgets and tables for a more pleasant view and experience
  • Export Statements
    • Resolved an issue where the amount was appearing as $0 on the South Data statement export
    • Resolved generic error when trying to run statements for all owners

General Ledger

  • Journal Entries
    • Added the status of the journal entry (Accrued, Posted, etc.) to the item detail view:

Accounts Payable

  • Enter Bills
    • Removed the "0" (zero) from the amount field on the expense lines
    • Switching from 'Bill' to 'Handwritten Check' will not undo already entered information
    • Tabbing through fields when entering bills will now behave logically

  • Print Checks
    • Accrued bills will no longer be eligible for payment



  • Activity
    • The chart displaying break down of tickets by code will now display in additional, more distinct colors:

    • Added the Code Name to drop downs when creating tickets

Work Order

  • Tickets
    • When saving a new work order, the application will not jump back to the tickets view



  • New Reports
    • Added the Cash Receipt Deposit report
  • General
    • Resolved an issue where several reports would not correctly account for prepaid waive adjustments

  • Aged Owner Balance
    • Resolved several issues with report showing paid balances

  • Aged Payables
    • Added totals to the end of the report. Corrected some inconsistencies between the In-App Display and the export

  • Annual Meeting
    • Resolved an issue where owners would not appear on the export if they did not have a last name entered

  • Cash Receipt Journal
    • Moved to the 'Accounts Receivable' section on the report index/list

  • Trial Balance
    • Added Vendor name and Reference to expense items:

  • Work Order / Service Request
    • Reports were showing deleted items. They will no longer do so

  • Packages
    • Resolved an error when trying to run a report package on the package index/list page

Owner Access

Owner Portal

  • How To Video
    • Added a link on the log in page to a how to video



Topics: Program Updates, TOPS [ONE]



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